{"data":{"job_id":"99de6fa9-06e8-4e30-ad37-d45599314a5c","membership":"included","merged_into_job_id":null,"currentness":"current","stale":false,"company_id":null,"employer_name":{"state":"known","value":"Assist World","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"title":{"state":"known","value":"Executive Assistant - Operations Manager Trainee","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"description":{"state":"known","value":"We are looking for an experienced Executive Assistant to work closely with the founder of a successful and growing business.\nThis is not a traditional EA role focused purely on diary management and basic administration. The right person will become closely involved in the day-to-day running of the business, learn how everything works, take ownership of operational responsibilities and, over time, develop into an Operations Manager.\nThe immediate objective is to take a significant amount of operational work away from the founder so they can spend more time on clients, business development and strategic growth.\nOver the first 4–6 months, you will work closely with the founder to understand the business, take over recurring responsibilities, document processes and identify areas where the business can operate more efficiently.\nAs your knowledge and responsibility increases, the role will develop towards managing processes, people and day-to-day operations.\nDue to the working environment of this role, we will only be reviewing applications from British nationals at this stage.\nKey Responsibilities\nExecutive Support\nManage the founder's inbox and day-to-day correspondence\nHandle routine client communications and follow-ups\nManage calendars, meetings and appointments\nPrepare information and documentation ahead of meetings\nKeep track of outstanding actions and make sure nothing falls through the cracks\nFollow up with clients, suppliers and team members as required\nTake ownership of recurring administrative responsibilities\nBusiness Administration\nKeep business administration organised and up to date\nMonitor outstanding tasks, deadlines and commitments\nEnsure documents are prepared, sent and filed correctly\nMaintain internal records and systems\nCoordinate information between the founder, clients and contractors\nIdentify administrative bottlenecks and deal with them before they become problems\nEstablish and maintain simple, effective processes\nOperations\nAs you become familiar with the business, you will gradually take on greater operational responsibility, including:\nDocumenting existing processes and creating SOPs\nReviewing how work is currently being completed and identifying improvements\nManaging recurring operational tasks without founder involvement\nCoordinating contractors and team members\nMonitoring deadlines and deliverables\nHelping manage workloads and priorities\nMaintaining accountability across the team\nIdentifying issues and bringing solutions rather than simply reporting problems\nTaking responsibility for keeping the business running smoothly day to day\nProgression to Operations Manager\nThe long-term intention is for this position to develop into an Operations Manager role.\nThe successful candidate will gradually move from completing tasks personally to managing the systems and people responsible for completing them.\nThis may include:\nManaging day-to-day operations\nOverseeing contractors and team members\nImplementing and improving SOPs\nManaging workflows and internal systems\nMonitoring performance and deadlines\nSupporting recruitment and onboarding\nIdentifying operational inefficiencies\nTaking responsibility for projects from start to finish\nBecoming the main operational point of contact for the founder\nWhat We're Looking For\nWe are looking for an experienced EA or senior administrative professional who wants more responsibility than a traditional assistant position provides.\nYou should have:\nPrevious experience as an Executive Assistant, Senior Administrator, Operations Assistant or similar\nExperience supporting a business owner, executive or senior leader\nExcellent written and spoken English\nStrong organisational and time-management skills\nExcellent attention to detail\nConfidence managing multiple priorities\nStrong communication skills\nGood judgement and discretion\nExperience working with a range of online business systems\nThe ability to learn a business quickly and understand how its different parts fit together\nExperience with operations, project management, process improvement or team coordination would be highly desirable.\nPersonality & Working Style\nThis role will suit someone who naturally takes ownership.\nWe are not looking for someone who waits for a list of instructions each morning.\nYou should be comfortable looking at what needs to be done, prioritising it and getting on with it.\nThe ideal candidate will:\nBe proactive rather than reactive\nSpot problems before they reach the founder\nFollow things through to completion\nBe comfortable chasing people when necessary\nTake responsibility rather than passing problems upwards\nAsk questions when needed, but also be capable of finding answers independently\nBe commercially aware and interested in how a business operates\nBe comfortable with change and increasing responsibility\nHave the confidence to make sensible recommendations\nTake pride in keeping things organised and under control\nA key test of suitability will be whether you can genuinely take work off the founder's plate, rather than creating another layer of management for them.\nThe First 4–6 Months\nInitially, you will spend significant time working alongside the founder and learning the business.\nThe expectation is that you will progressively:\nLearn → Take Ownership → Improve → Manage\nYou will first understand how the business works, then take over recurring responsibilities, document and improve the processes, and eventually begin managing those processes and the people involved in them.\nThe aim is for the founder to become increasingly removed from day-to-day administration and operations as your responsibility grows.\n\nWhy Join Assist World?\n\n100% REMOTE\n$50 birthday bonus\n$200 testimonial bonus\nNO TRACKER. NO PROBLEM\n\nImportant Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.\n\nRegrettably, we cannot proceed with applications from regions where Wise services are unavailable.","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"work_arrangement":{"state":"known","value":"remote","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"locations":[{"state":"known","value":{"country":"GB"},"postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]}],"job_first_seen_at":"2026-09-29T16:53:34.146Z","curated_at":"2026-10-03T07:15:00.397Z","job_updated_at":"2026-10-06T20:13:08.323Z","postings":[{"posting_id":"c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794","board_id":"lever","source_posting_id":"8f2f73f6-7977-4221-b594-1b5ccb0f79cb","posting_status":"listed","posting_url":{"state":"known","value":"https://jobs.lever.co/assist-world/8f2f73f6-7977-4221-b594-1b5ccb0f79cb","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"application_url":{"state":"known","value":"https://jobs.lever.co/assist-world/8f2f73f6-7977-4221-b594-1b5ccb0f79cb/apply","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"location":{"state":"known","value":{"remote":true,"country":"GB","alternatives":[{"raw":"United Kingdom","remote":true,"country":"GB","countryRaw":"United Kingdom"}]},"postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"pay":{"state":"known","value":{"max":35000,"min":30000,"ranges":[{"max":35000,"min":30000,"currency":"GBP","interval":"year"}],"currency":"GBP","interval":"year"},"postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"title":{"state":"known","value":"Executive Assistant - Operations Manager Trainee","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"employer_name":{"state":"known","value":"Assist World","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"description":{"state":"known","value":"We are looking for an experienced Executive Assistant to work closely with the founder of a successful and growing business.\nThis is not a traditional EA role focused purely on diary management and basic administration. The right person will become closely involved in the day-to-day running of the business, learn how everything works, take ownership of operational responsibilities and, over time, develop into an Operations Manager.\nThe immediate objective is to take a significant amount of operational work away from the founder so they can spend more time on clients, business development and strategic growth.\nOver the first 4–6 months, you will work closely with the founder to understand the business, take over recurring responsibilities, document processes and identify areas where the business can operate more efficiently.\nAs your knowledge and responsibility increases, the role will develop towards managing processes, people and day-to-day operations.\nDue to the working environment of this role, we will only be reviewing applications from British nationals at this stage.\nKey Responsibilities\nExecutive Support\nManage the founder's inbox and day-to-day correspondence\nHandle routine client communications and follow-ups\nManage calendars, meetings and appointments\nPrepare information and documentation ahead of meetings\nKeep track of outstanding actions and make sure nothing falls through the cracks\nFollow up with clients, suppliers and team members as required\nTake ownership of recurring administrative responsibilities\nBusiness Administration\nKeep business administration organised and up to date\nMonitor outstanding tasks, deadlines and commitments\nEnsure documents are prepared, sent and filed correctly\nMaintain internal records and systems\nCoordinate information between the founder, clients and contractors\nIdentify administrative bottlenecks and deal with them before they become problems\nEstablish and maintain simple, effective processes\nOperations\nAs you become familiar with the business, you will gradually take on greater operational responsibility, including:\nDocumenting existing processes and creating SOPs\nReviewing how work is currently being completed and identifying improvements\nManaging recurring operational tasks without founder involvement\nCoordinating contractors and team members\nMonitoring deadlines and deliverables\nHelping manage workloads and priorities\nMaintaining accountability across the team\nIdentifying issues and bringing solutions rather than simply reporting problems\nTaking responsibility for keeping the business running smoothly day to day\nProgression to Operations Manager\nThe long-term intention is for this position to develop into an Operations Manager role.\nThe successful candidate will gradually move from completing tasks personally to managing the systems and people responsible for completing them.\nThis may include:\nManaging day-to-day operations\nOverseeing contractors and team members\nImplementing and improving SOPs\nManaging workflows and internal systems\nMonitoring performance and deadlines\nSupporting recruitment and onboarding\nIdentifying operational inefficiencies\nTaking responsibility for projects from start to finish\nBecoming the main operational point of contact for the founder\nWhat We're Looking For\nWe are looking for an experienced EA or senior administrative professional who wants more responsibility than a traditional assistant position provides.\nYou should have:\nPrevious experience as an Executive Assistant, Senior Administrator, Operations Assistant or similar\nExperience supporting a business owner, executive or senior leader\nExcellent written and spoken English\nStrong organisational and time-management skills\nExcellent attention to detail\nConfidence managing multiple priorities\nStrong communication skills\nGood judgement and discretion\nExperience working with a range of online business systems\nThe ability to learn a business quickly and understand how its different parts fit together\nExperience with operations, project management, process improvement or team coordination would be highly desirable.\nPersonality & Working Style\nThis role will suit someone who naturally takes ownership.\nWe are not looking for someone who waits for a list of instructions each morning.\nYou should be comfortable looking at what needs to be done, prioritising it and getting on with it.\nThe ideal candidate will:\nBe proactive rather than reactive\nSpot problems before they reach the founder\nFollow things through to completion\nBe comfortable chasing people when necessary\nTake responsibility rather than passing problems upwards\nAsk questions when needed, but also be capable of finding answers independently\nBe commercially aware and interested in how a business operates\nBe comfortable with change and increasing responsibility\nHave the confidence to make sensible recommendations\nTake pride in keeping things organised and under control\nA key test of suitability will be whether you can genuinely take work off the founder's plate, rather than creating another layer of management for them.\nThe First 4–6 Months\nInitially, you will spend significant time working alongside the founder and learning the business.\nThe expectation is that you will progressively:\nLearn → Take Ownership → Improve → Manage\nYou will first understand how the business works, then take over recurring responsibilities, document and improve the processes, and eventually begin managing those processes and the people involved in them.\nThe aim is for the founder to become increasingly removed from day-to-day administration and operations as your responsibility grows.\n\nWhy Join Assist World?\n\n100% REMOTE\n$50 birthday bonus\n$200 testimonial bonus\nNO TRACKER. NO PROBLEM\n\nImportant Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.\n\nRegrettably, we cannot proceed with applications from regions where Wise services are unavailable.","evidence":["source description HTML is a partial formatting fragment; the complete source description was preserved"],"postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"work_arrangement":{"state":"known","value":"remote","postingIds":["c45ef9b84dde24d11fd5262edb6cb4c8a2e9c9dc85882c2cce96b9855f5d8794"]},"source_posted_at":"2026-09-09T13:36:00.862Z","first_seen_at":"2026-09-29T16:53:34.146Z","last_completed_fetch_at":"2026-10-05T09:05:14.441Z","latest_application_check":null,"source_data":{"sourceType":"lever","availability":"listed","employmentType":null,"sourcePostedAt":"2026-09-09T13:36:00.862Z","sourceUpdatedAt":null,"jobLocationType":"remote"},"source_rights":{"rights_record_id":"ats:lever:jobs-api-list:global","terms_verdict":"unclear","conditions":null,"attribution_required":null,"attribution_text":null,"attribution_link":null},"source_type":"lever","source_class":"ats","employment_type":null}]},"snapshot_watermark":"2026-10-08T08:01:59.931Z"}