{"data":{"job_id":"e44043d8-ef25-49db-931b-8353ae9a16d8","membership":"included","merged_into_job_id":null,"currentness":"current","stale":true,"company_id":null,"employer_name":{"state":"known","value":"Assist World","postingIds":["bf0e3077233bff1b6a42f4d44529125e5522c00630d0c2d6fd6432e04d81cbbc"]},"title":{"state":"known","value":"Administrative Assistant | Project Support | Landscaping Industry","postingIds":["bf0e3077233bff1b6a42f4d44529125e5522c00630d0c2d6fd6432e04d81cbbc"]},"description":{"state":"known","value":"About the Company\nWe are a landscape design and build company based in Billings, Montana. As our business continues to grow, we are looking for a reliable and detail-oriented Virtual Assistant to support our day-to-day administrative operations and help keep our projects organised and running smoothly.\nPosition Overview\nWe are seeking a proactive Administrative Assistant to provide backend operational support across project administration, bookkeeping assistance, client follow-ups, and data management. This role will work closely with the business owner, helping to reduce administrative workload and improve overall efficiency.\nKey Responsibilities\nAdministrative Support\nEnter and organise receipts, invoices, and project-related documentation\nMaintain accurate records across company systems and software\nSupport general administrative and data entry tasks\nEnsure project information is updated and organised\nFinancial and Bookkeeping Support\nAssist with data entry and record management within QuickBooks\nTrack invoices and support accounts administration\nMaintain accurate financial records and documentation\nClient Communication\nFollow up with clients regarding outstanding invoices\nCheck in on estimates and proposals that have been sent\nProvide professional and timely communication via email and phone\nMaintain strong customer service standards\nProject and Estimating Support\nAssist with project administration and job tracking\nSupport estimate preparation and documentation\nProofread estimates and project-related documents for accuracy\nPotential to take on additional estimating responsibilities as skills and knowledge develop\nSoftware Experience Preferred\nExperience with the following platforms would be highly desirable:\nQuickBooks\nLMN (Landscape Management Network)\nCompanyCam\nGoogle Workspace\nMicrosoft Outlook\nIdeal Candidate\nThe successful candidate will be:\nHighly organised and detail-oriented\nHonest, transparent, and accountable in their work\nComfortable communicating proactively when challenges arise\nAble to work independently and manage multiple priorities\nStrong in administrative and data entry tasks\nProfessional when communicating with clients\nQuick to learn new systems and processes\nNice to Have\nPrevious experience supporting a landscaping, construction, design-build, or trade-based business\nExperience assisting with estimates, quotations, or project coordination\nFamiliarity with CRM, project management, or job-costing systems\nSuccess in This Role\nThis person will help create efficiencies within the business by taking ownership of administrative tasks, maintaining accurate records, supporting client communication, and allowing the owner to focus on design, estimating, project management, and business growth.\n\nWhy Join Assist World?\n\n100% REMOTE\n$50 birthday bonus\n$200 testimonial bonus\nNO TRACKER. 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As our business continues to grow, we are looking for a reliable and detail-oriented Virtual Assistant to support our day-to-day administrative operations and help keep our projects organised and running smoothly.\nPosition Overview\nWe are seeking a proactive Administrative Assistant to provide backend operational support across project administration, bookkeeping assistance, client follow-ups, and data management. This role will work closely with the business owner, helping to reduce administrative workload and improve overall efficiency.\nKey Responsibilities\nAdministrative Support\nEnter and organise receipts, invoices, and project-related documentation\nMaintain accurate records across company systems and software\nSupport general administrative and data entry tasks\nEnsure project information is updated and organised\nFinancial and Bookkeeping Support\nAssist with data entry and record management within QuickBooks\nTrack invoices and support accounts administration\nMaintain accurate financial records and documentation\nClient Communication\nFollow up with clients regarding outstanding invoices\nCheck in on estimates and proposals that have been sent\nProvide professional and timely communication via email and phone\nMaintain strong customer service standards\nProject and Estimating Support\nAssist with project administration and job tracking\nSupport estimate preparation and documentation\nProofread estimates and project-related documents for accuracy\nPotential to take on additional estimating responsibilities as skills and knowledge develop\nSoftware Experience Preferred\nExperience with the following platforms would be highly desirable:\nQuickBooks\nLMN (Landscape Management Network)\nCompanyCam\nGoogle Workspace\nMicrosoft Outlook\nIdeal Candidate\nThe successful candidate will be:\nHighly organised and detail-oriented\nHonest, transparent, and accountable in their work\nComfortable communicating proactively when challenges arise\nAble to work independently and manage multiple priorities\nStrong in administrative and data entry tasks\nProfessional when communicating with clients\nQuick to learn new systems and processes\nNice to Have\nPrevious experience supporting a landscaping, construction, design-build, or trade-based business\nExperience assisting with estimates, quotations, or project coordination\nFamiliarity with CRM, project management, or job-costing systems\nSuccess in This Role\nThis person will help create efficiencies within the business by taking ownership of administrative tasks, maintaining accurate records, supporting client communication, and allowing the owner to focus on design, estimating, project management, and business growth.\n\nWhy Join Assist World?\n\n100% REMOTE\n$50 birthday bonus\n$200 testimonial bonus\nNO TRACKER. 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