{"data":{"job_id":"e6d03ce4-2a47-45ad-8caf-2c71772d2ba9","membership":"included","merged_into_job_id":null,"currentness":"current","stale":true,"company_id":null,"employer_name":{"state":"known","value":"Treantly","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"title":{"state":"known","value":"Executive Assistant","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"description":{"state":"known","value":"**Location**: Remote  \n**Schedule**: Full-Time | EST U.S. Hours  \n**Rate**: USD $1,000 to $1,300 per month, commensurate to experience\n\n### About the Role\n\nOur partner is a growing coaching and professional development company looking to hire **two Executive Assistants**—one dedicated to the **CEO** and one dedicated to the **Chief Strategy Officer**, both of whom are co-founders of the company.\n\nThese are hands-on roles combining **executive support, project management, event coordination, cross-team communication, and community support**. We are looking for people who can take ownership, anticipate needs, solve problems independently, and keep priorities moving without needing constant direction.\n\nEach Executive Assistant will primarily support their assigned co-founder, while broader responsibilities may be divided between the two assistants based on business needs and individual strengths.\n\n### Working Hours & Availability\n\nThese roles require working American hours, aligned with the assigned co-founder’s U.S. time zone.\n\nThis is not a standard Monday-to-Friday, 9-to-5 position. You should be comfortable with:\n\n* Non-standard or changing work hours when needed\n* Occasional evening or weekend support\n* Adjusting your schedule around travel, events, deadlines, and urgent priorities\n* Being responsive when time-sensitive matters come up\n\nYour regular working schedule, availability expectations, and any scheduling limitations will be discussed and agreed upon before starting.\n\n### What We’re Looking For\n\n* **Proactive and on top of things**: Anticipates needs, notices gaps, prepares ahead, and addresses issues before they become problems.\n* **A resourceful self-starter:** Can research, troubleshoot, and recommend solutions without waiting for step-by-step instructions.\n* **Strong ownership and follow-through:** Tracks commitments, follows up consistently, and closes the loop so nothing falls through the cracks.\n* **Excellent communication:** Provides clear, concise updates, asks thoughtful questions, and knows when to act independently versus escalate an issue.\n* **Clear, confident English:** Has excellent written English, clear and easily understood spoken English, and strong listening comprehension. Candidates must be comfortable making and receiving calls and representing the co-founder professionally with clients, vendors, speakers, and team members.\n* **Sound judgment and discretion:** Handles confidential business, financial, personnel, and personal information appropriately and understands the boundaries of delegated authority.\n* **Strong prioritization:** Can distinguish urgent requests from lower-priority tasks, protect the co-founder’s time, and manage competing demands.\n* **Adaptability:** Stays organized and composed when priorities shift or plans change at short notice.\n* **Relevant experience:** Prior experience supporting founders or senior executives, preferably at a fast-moving U.S. company, would be valuable.\n* **Technical confidence:** Learns new systems quickly and is comfortable with collaboration tools, project management platforms, CRMs, and shared documents.\n* **Reliable remote setup:** Has dependable internet, a quiet environment for calls, and practical backup arrangements for internet or power interruptions.\n\nPrevious experience supporting founders, executives, or senior leaders, particularly in a fast-moving U.S. company, is strongly preferred.\n\n### Key Responsibilities\n\nEach assistant will primarily support their assigned co-founder. Broader responsibilities will be allocated between the two positions based on executive needs and individual strengths.\n\n**1\\. Executive Support**\n\n* Manage inboxes, calendars, task priorities, travel arrangements, and personal scheduling.\n* Coordinate meetings across time zones, anticipate scheduling conflicts, and protect focus time.\n* Prepare meeting briefs, presentations, agendas, follow-ups, and status updates.\n* Monitor Slack communications, surface priority messages, and draft or send responses as authorized.\n* Support HubSpot activity, CRM updates, and follow-ups on behalf of the assigned co-founder.\n* Manage expenses, invoices, and administrative tasks requiring executive approval.\n* Make calls and coordinate directly with internal and external contacts.\n* Handle sensitive matters with confidentiality and discretion.\n\n**2\\. Event Planning**\n\n* Lead planning and execution for GrowthCon, our twice-yearly live event serving 200 to 400 loan officers.\n* Coordinate venues, contracts, vendors, room blocks, travel, speakers, attendee communications, and branded materials.\n* Manage event schedules, run-of-show documents, and event-day coordination.\n* Partner with Sales and Marketing on promotion, registration, and the attendee experience.\n* Support webinars, workshops, and other company events.\n* Conduct post-event reviews and document improvements for future events.\n\n**3\\. Project Management**\n\n* Drive cross-functional initiatives and special projects from planning through completion.\n* Maintain project dashboards, track deliverables, and follow up with internal teams.\n* Identify blockers early and resolve or escalate them before they affect timelines.\n* Coordinate leadership meetings, document decisions, assign action items, and track next steps.\n* Support employee onboarding and offboarding across systems such as Asana, Slack, and HubSpot.\n* Document and maintain standard operating procedures.\n\n**4\\. Cross-Team Communication**\n\n* Keep Sales, Marketing, and Operations aligned on leadership priorities.\n* Draft internal communications, announcements, and updates.\n* Monitor key Slack channels and ensure important information reaches the right people.\n* Follow up on cross-functional commitments and maintain accountability.\n* Represent the assigned co-founder’s priorities in meetings when needed.\n\n**5\\. Content and Community Support**\n\n* Organize content and resources for our coaching community.\n* Collaborate with Marketing and internal subject matter experts on editorial calendars and content delivery through Circle.so.\n* Prepare presentations, reports, and written materials.\n* Research industry trends, tools, and competitor activity.\n* Support community engagement and ensure members receive timely attention and resources.\n\n**Requirements**\n\n### Tools & Systems\n\nExperience with the following or similar platforms is not required but helpful:\n\n* Asana\n* Trello\n* Slack\n* HubSpot\n* Circle.so\n* Google Workspace or Microsoft Office\n* Calendar and scheduling tools\n* Project management and collaboration platforms\n\n### What Success Looks Like\n\nYou will be successful in this role if you can:\n\n* Keep the assigned co-founder organized and focused on the highest-priority work.\n* Anticipate needs instead of waiting to be told what to do.\n* Take ownership of tasks and projects and follow them through to completion.\n* Communicate clearly and professionally with internal and external contacts.\n* Keep projects, events, meetings, and follow-ups organized even when priorities change.\n* Make sound decisions within your level of authority and escalate appropriately when needed.\n* Become a trusted partner who reduces the executive’s administrative and operational workload.\n\n### Hiring Process\n\nCandidates may be asked to complete a few practical exercises during the recruitment process, including:\n\n* A live conversation or simulated phone call to assess communication skills\n* A short writing exercise\n* A prioritization scenario involving competing executive requests\n* Questions about specific examples of taking initiative, solving problems independently, and managing multiple priorities\n\nReferences from previous executive support roles may also be requested.\n\n**Benefits**\n\n* Collaborative and supportive work environment.\n* Stable, long-term remote work opportunity.\n* Maxicare HMO after three months probationary period","evidence":["display formatting derived from source description HTML as Markdown"],"postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"work_arrangement":{"state":"known","value":"remote","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"locations":[{"state":"known","value":{"country":"PH"},"postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]}],"job_first_seen_at":"2026-09-07T22:38:53.933Z","curated_at":"2026-10-03T11:20:59.025Z","job_updated_at":"2026-10-08T05:38:23.904Z","postings":[{"posting_id":"9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7","board_id":"workable","source_posting_id":"730EB69848","posting_status":"listed","posting_url":{"state":"known","value":"https://apply.workable.com/j/730EB69848","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"application_url":{"state":"known","value":"https://apply.workable.com/j/730EB69848/apply","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"location":{"state":"known","value":{"remote":true,"country":"PH","countryRaw":"Philippines"},"postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"pay":{"state":"extraction_failed","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"title":{"state":"known","value":"Executive Assistant","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"employer_name":{"state":"known","value":"Treantly","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"description":{"state":"known","value":"**Location**: Remote  \n**Schedule**: Full-Time | EST U.S. Hours  \n**Rate**: USD $1,000 to $1,300 per month, commensurate to experience\n\n### About the Role\n\nOur partner is a growing coaching and professional development company looking to hire **two Executive Assistants**—one dedicated to the **CEO** and one dedicated to the **Chief Strategy Officer**, both of whom are co-founders of the company.\n\nThese are hands-on roles combining **executive support, project management, event coordination, cross-team communication, and community support**. We are looking for people who can take ownership, anticipate needs, solve problems independently, and keep priorities moving without needing constant direction.\n\nEach Executive Assistant will primarily support their assigned co-founder, while broader responsibilities may be divided between the two assistants based on business needs and individual strengths.\n\n### Working Hours & Availability\n\nThese roles require working American hours, aligned with the assigned co-founder’s U.S. time zone.\n\nThis is not a standard Monday-to-Friday, 9-to-5 position. You should be comfortable with:\n\n* Non-standard or changing work hours when needed\n* Occasional evening or weekend support\n* Adjusting your schedule around travel, events, deadlines, and urgent priorities\n* Being responsive when time-sensitive matters come up\n\nYour regular working schedule, availability expectations, and any scheduling limitations will be discussed and agreed upon before starting.\n\n### What We’re Looking For\n\n* **Proactive and on top of things**: Anticipates needs, notices gaps, prepares ahead, and addresses issues before they become problems.\n* **A resourceful self-starter:** Can research, troubleshoot, and recommend solutions without waiting for step-by-step instructions.\n* **Strong ownership and follow-through:** Tracks commitments, follows up consistently, and closes the loop so nothing falls through the cracks.\n* **Excellent communication:** Provides clear, concise updates, asks thoughtful questions, and knows when to act independently versus escalate an issue.\n* **Clear, confident English:** Has excellent written English, clear and easily understood spoken English, and strong listening comprehension. Candidates must be comfortable making and receiving calls and representing the co-founder professionally with clients, vendors, speakers, and team members.\n* **Sound judgment and discretion:** Handles confidential business, financial, personnel, and personal information appropriately and understands the boundaries of delegated authority.\n* **Strong prioritization:** Can distinguish urgent requests from lower-priority tasks, protect the co-founder’s time, and manage competing demands.\n* **Adaptability:** Stays organized and composed when priorities shift or plans change at short notice.\n* **Relevant experience:** Prior experience supporting founders or senior executives, preferably at a fast-moving U.S. company, would be valuable.\n* **Technical confidence:** Learns new systems quickly and is comfortable with collaboration tools, project management platforms, CRMs, and shared documents.\n* **Reliable remote setup:** Has dependable internet, a quiet environment for calls, and practical backup arrangements for internet or power interruptions.\n\nPrevious experience supporting founders, executives, or senior leaders, particularly in a fast-moving U.S. company, is strongly preferred.\n\n### Key Responsibilities\n\nEach assistant will primarily support their assigned co-founder. Broader responsibilities will be allocated between the two positions based on executive needs and individual strengths.\n\n**1\\. Executive Support**\n\n* Manage inboxes, calendars, task priorities, travel arrangements, and personal scheduling.\n* Coordinate meetings across time zones, anticipate scheduling conflicts, and protect focus time.\n* Prepare meeting briefs, presentations, agendas, follow-ups, and status updates.\n* Monitor Slack communications, surface priority messages, and draft or send responses as authorized.\n* Support HubSpot activity, CRM updates, and follow-ups on behalf of the assigned co-founder.\n* Manage expenses, invoices, and administrative tasks requiring executive approval.\n* Make calls and coordinate directly with internal and external contacts.\n* Handle sensitive matters with confidentiality and discretion.\n\n**2\\. Event Planning**\n\n* Lead planning and execution for GrowthCon, our twice-yearly live event serving 200 to 400 loan officers.\n* Coordinate venues, contracts, vendors, room blocks, travel, speakers, attendee communications, and branded materials.\n* Manage event schedules, run-of-show documents, and event-day coordination.\n* Partner with Sales and Marketing on promotion, registration, and the attendee experience.\n* Support webinars, workshops, and other company events.\n* Conduct post-event reviews and document improvements for future events.\n\n**3\\. Project Management**\n\n* Drive cross-functional initiatives and special projects from planning through completion.\n* Maintain project dashboards, track deliverables, and follow up with internal teams.\n* Identify blockers early and resolve or escalate them before they affect timelines.\n* Coordinate leadership meetings, document decisions, assign action items, and track next steps.\n* Support employee onboarding and offboarding across systems such as Asana, Slack, and HubSpot.\n* Document and maintain standard operating procedures.\n\n**4\\. Cross-Team Communication**\n\n* Keep Sales, Marketing, and Operations aligned on leadership priorities.\n* Draft internal communications, announcements, and updates.\n* Monitor key Slack channels and ensure important information reaches the right people.\n* Follow up on cross-functional commitments and maintain accountability.\n* Represent the assigned co-founder’s priorities in meetings when needed.\n\n**5\\. Content and Community Support**\n\n* Organize content and resources for our coaching community.\n* Collaborate with Marketing and internal subject matter experts on editorial calendars and content delivery through Circle.so.\n* Prepare presentations, reports, and written materials.\n* Research industry trends, tools, and competitor activity.\n* Support community engagement and ensure members receive timely attention and resources.\n\n**Requirements**\n\n### Tools & Systems\n\nExperience with the following or similar platforms is not required but helpful:\n\n* Asana\n* Trello\n* Slack\n* HubSpot\n* Circle.so\n* Google Workspace or Microsoft Office\n* Calendar and scheduling tools\n* Project management and collaboration platforms\n\n### What Success Looks Like\n\nYou will be successful in this role if you can:\n\n* Keep the assigned co-founder organized and focused on the highest-priority work.\n* Anticipate needs instead of waiting to be told what to do.\n* Take ownership of tasks and projects and follow them through to completion.\n* Communicate clearly and professionally with internal and external contacts.\n* Keep projects, events, meetings, and follow-ups organized even when priorities change.\n* Make sound decisions within your level of authority and escalate appropriately when needed.\n* Become a trusted partner who reduces the executive’s administrative and operational workload.\n\n### Hiring Process\n\nCandidates may be asked to complete a few practical exercises during the recruitment process, including:\n\n* A live conversation or simulated phone call to assess communication skills\n* A short writing exercise\n* A prioritization scenario involving competing executive requests\n* Questions about specific examples of taking initiative, solving problems independently, and managing multiple priorities\n\nReferences from previous executive support roles may also be requested.\n\n**Benefits**\n\n* Collaborative and supportive work environment.\n* Stable, long-term remote work opportunity.\n* Maxicare HMO after three months probationary period","evidence":["display formatting derived from source description HTML as Markdown"],"postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"work_arrangement":{"state":"known","value":"remote","postingIds":["9bc5399a36ebccd2007a266239ee0586b968d95bee3ed27e0431b923519764f7"]},"source_posted_at":"2026-10-01T00:00:00.000Z","first_seen_at":"2026-09-07T22:38:53.933Z","last_completed_fetch_at":"2026-10-06T14:15:33.334Z","latest_application_check":null,"source_data":{"sourceType":"workable","availability":"listed","employmentType":"Full-time, Full-Time | EST U.S. Hours","sourcePostedAt":"2026-10-01T00:00:00.000Z","sourceUpdatedAt":null,"jobLocationType":"remote"},"source_rights":{"rights_record_id":null,"terms_verdict":null,"conditions":null,"attribution_required":null,"attribution_text":null,"attribution_link":null},"source_type":"workable","source_class":"unknown","employment_type":"Full-time, Full-Time | EST U.S. Hours"}]},"snapshot_watermark":"2026-10-08T08:01:59.931Z"}